AVENING PARISH COUNCIL

MINUTES OF MEETING OF AVENING PARISH COUNCIL HELD ON

THURSDAY, 21 MARCH 2013 AT 7.30 PM

PRESENT: Cllr M Williamson (Chairman), Cllr T Beardsell, Cllr J Catterall, Cllr D Conway, Cllr Mrs G Parsons (from 7.40 pm), Cllr J Parsons, Cllr Mrs L Reid, Cllr Mrs C Mitchell , Mrs D Cook (Departing Clerk) and Mrs C Braidwood (Locum Clerk)

27/13	Public Question Time None
28/13	Police
Action:	Report About Crime And Anti Social Behaviour The report was noted together with the attempted burglary included in the report and the Police Neighbourhood Meeting to be held on 3 April in Tetbury. It was agreed to invite a Police representative to the Annual Parish Meeting.
29/13	Apologies And Reasons For Absence Cllr A Slater (Personal)
30/13	Code of Conduct
30.1/13	Declarations Of Interest in Items on the Agenda Cllr J Parsons declared an interest in all Planning items.
30.2/13	Updates to Members Register Interested (if appropriate) None
31/13	Matters Arising From The Minutes None
32/13	Minutes of the Meeting of the Parish Council held on Thursday, 21 February 2013 RESOLUTION 10/13 Proposed : Cllr T Beardsell Seconded: Cllr M Williamson Cllr J Parsons was removed from the list of those present and then the Minutes were agreed as a true and accurate record and signed by the Chairman.
33/13	Action Points For Review
Action:	Update Avening Parish Plan It was agreed to invite a representative from GRCC to the Annual Parish meeting to promote a review and update of the Parish Plan and enlist the support of residents.
	Refurbishment or Replacement of Grit Bins It was agreed to take no further action for the time being.
Action:	Neighbourhood Warden The Chairman had investigated the Scheme adopted by Stroud DC which is actively addressing the dog fouling problem with the help of Neighbourhood Wardens and expressed regret that CDC does not offer the same. Members discussed various options for preventing dog fouling and the possibility of recruiting a local resident to help. It was reported that APFA have offered some funding to assist with addressing this issue. The Council agreed that Cllr J Parsons would consult CDC’s Dog Warden, the matter would be further discussed at the next meeting when consideration could be given to providing a budget for this work and a report included in the Villager explaining that the Council is considering taking action to eliminate the problem.
Action:	Annual Parish Meeting – Thursday, 23 May 2013 at 7.00 pm It was agreed to follow the same successful format as last year and invite all local organisations and interest groups to promote themselves. It was also agreed to invite outside organisations such as GRCC and CDC’s Dog Wardens. The WI would be invited to provide refreshments.
34/13	Progress Reports
Action:	Replacement of Bench at Rectory Lane In view of the length of time that the Council has been waiting for this to be done, it was agreed that if not completed by the end of March the work will be cancelled.
	Wood Cladding of Bus Shelter See above.
	Refurbishment of Notice Board at Nags Head In hand.
35/13	Community Issues & Projects
35.1/13	Traffic And Highways
Action:	Flood Alleviation for Avening Primary School and School Lane – Email from Gloucestershire Highways Cllr J Parsons advised that when the full cost of the work is known, he will investigate grant funding from CDC towards to support Highways’ contribution. He also reported that he had contacted CDC’s Environment Department regarding the drainage issue in Old Hill. Cllr Hicks asked Members if they considered this work to be a higher priority than the remodelling of the junction with Tetbury Hill. It was suggested that a proper survey of drainage and flooding in the Village needs to be carried out before trying to address isolated drainage and flooding issues. Cllr Hicks also advised that a further £2m has been made available by GCC to repair potholes.
35.2/13	Community Issues
	Annual Village Litter Pick It was agreed to have a stand at the Annual Parish Meeting to promote a litter pick on Saturday, 25 May.
Action:	Support for Avening Playing Field Association It was reported that members of the Association had tried to attend a previous meeting but it was held at another venue and that they will attend the April meeting to discuss future plans for the Playing Field which it is hoped will include a fort and kick wall.
	Prevention of Dog Fouling See Item 33/13
36/13	Finance
36.1/13	Bank Reconciliation and Budget Status up to 28 February 2013 Noted.
36.2/13	To Approve Bills For Payment RESOLUTION 11/13 Proposed : Cllr J Catterall Seconded: Cllr M Williamson and unanimously RESOLVED to pay the following:
	C Braidwood - Locum Clerk 22 February – 21 March 2013 and Expenses £ 267.22
	HMRC – Locum Clerk PAYE £ 53.80
36.3/13 Action:	Donation Request from Citizens Advice Bureau Members were advised that the Tetbury Office is an outreach of Cirencester and the Nailsworth Office is an outreach of Stroud. However, it was unclear which office Avening residents could attend and Cllr Conway agreed to determine this so that a donation could be made to the Office used by local residents.
36.4/13	Annual Membership Renewal to GAPTC £238.98 RESOLUTION 12/13 It was unanimously RESOLVED to pay.
36.5/13	Annual Membership Renewal to GRCC £ 25.00 RESOLUTION 13/13 It was unanimously RESOLVED to pay.
36.6/13	Annual Subscription Renewal to Parish Online £ 24.00 RESOLUTION 14/13 It was unanimously RESOLVED to pay.
37/13	Planning
37.1/13	New Planning Applications
	None
37.2/13	Applications Responded to Since Last Meeting
	13/00393/FUL  Herons Mead, West End, Avening, Tetbury, Gloucestershire, GL8 8NE  Variation of condition 5 of 12/01483/FUL to extend timescale for completion  No Objections
37.3/13	To Note Decision Notices Received
	13/00802/TCONR  18 Star Lane, Avening, Tetbury, Gloucestershire, GL8 8NT  Beech - remove lower branch, Hazel 1 and 2 - Re-coppice  CDC – No Objection 5 March 2013
37.4/13	Planning Correspondence
	13/00686/TPO Proposed works to protected yew tree at 1 Powis Lane Response from CDC’s Tree Officer Application Permitted 20 March 2013
37.5/13	To Note the Decision Notice as follows and to Discuss Further Concerns: 12/04565/FUL Land Parcel Ruggers Green Wood And Oldfield Wood, West End, Avening, Gloucestershire,   Retention of existing residential mobile home and touring caravan and associated four car parking spaces. Erection of five timber sheds for storage and animal housing Refused 4 March 2013 Concern was expressed that many trees have been uprooted and piled up to form a barrier. However, the Enforcement Notice has been served and the occupant of the site has 3 months in which to comply. It was agreed to monitor the situation.
37.6/13	Any Other Planning Applications or Correspondence Received Since Publication of the Agenda
	Neighbourhood Development Plan Cllr Hicks advised the Council of Tetbury Town Council’s and Tetbury Upton Parish Council’s partnership to develop a Neighbourhood Plan. He asked if there had been any interest in Avening to carry out such a plan and, if so, recommended that it would be best lead by residents and in partnership with neighbouring parishes. It was agreed to find more information on Neighbourhood Planning and to invite GAPTC to attend the Annual Parish Meeting to explain further.
38/13	Correspondence Received
38.1/13	List of Information Received in February Noted
38.2/13	Letter from Cotswold Volunteers Noted
38.3/13	CDC Leaders Update Noted
39/13	The next Meeting of Avening Parish Council will be held on Thursday, 18 April 2013 In Avening Memorial Hall at 7.30 pm. All Are Welcome

There being no further business, the meeting was closed at 9.40 pm