AVENING PARISH COUNCIL

MINUTES OF MEETING OF AVENING PARISH COUNCIL HELD ON

THURSDAY, 21 FEBRUARY 2013 AT 7.30 PM

PRESENT: Cllr M Williamson (Chairman), Cllr A Slater, Cllr J Parsons, Cllr Mrs G Parsons and Cllr T Beardsell, Mrs Aileen Bendall (Village Agent) and Mrs C Braidwood (Locum Clerk)

The Chairman thanked Mr & Mrs Bendall for hosting the Parish Council meeting.

14/13	Public Question Time None
15/13	Police
	Report About Crime And Anti Social Behaviour It was noted that the Crime report is 0 for the second month running and Members were advised that Lee Davis is replacing the current PC.
16/13	Apologies And Reasons For Absence Cllr Mrs C Mitchell (Personal), Cllr D Conway (Personal), Cllr Mrs L Reid (Personal), Cllr J Catterall (Personal), Cllr J Parsons and Cllr AE Hicks (GCC)
17/13	Code of Conduct
17.1/13	To Receive Declarations Of Interest in Items on the Agenda None
17.2/12	To Receive Updates to Members Register Interested (if appropriate) None
18/13	Matters Arising From The Minutes Cllr Mrs Parsons asked for a further explanation on the creation of the Countryside Conservation budget and was advised that it had been agreed at the last meeting to help and support rural aspects of the area.
19/13	Minutes of the Meeting of the Parish Council held on Thursday, 17 January 2013 RESOLUTION 6/13 Proposed : Cllr T Beardsell Seconded: Cllr A Slater The Minutes were then agreed as a true and accurate record and signed by the Chairman.
20/13	Action Points For Review
Action:	Review and Update Avening Parish Plan Deferred to the next meeting
21/13	To Receive Progress Reports For Information
Action:	Grit Bins As many of the existing bins are in a poor state it was agreed to enquire if Gloucestershire Highways will repair them and, if not, to consider replacing.
	Bench at Rectory Lane It was noted that it is unlikely that this will be replaced until after the end of March.
Action:	Wood Cladding of Bus Shelter Clerk was requested to chase quotation.
	Community Speedwatch The Clerk advised that there had been no response to the Villager article requesting volunteers and it was, therefore, agreed not to pursue this project.
Action:	Refurbishment of Notice Board at Nags Head It was agreed that Cllr Slater would contact Andrew Lelliot and the Clerk would contact Malcolm King to see if either are able to give a quotation.
22/13	Community Issues & Projects
22.1/13	Traffic And Highways It was noted that some patching of potholes has been carried out but the spring in Farm Hill is still flowing.
22.2/13	Community Issues
	Flood Alleviation for Avening Primary School and School Lane following the meeting with Gloucestershire Highways Members were advised that Gloucestershire Highways is investigating funding to enable the work to be carried out.
	Support for Avening Playing Field Association The Clerk confirmed that the Committee has been invited to send representatives to a Council meeting but no reply has yet been received.
Action:	Prevention of Dog Fouling This is still considered to be a major problem and it was noted that the Council could consider employing a Village Warden to help prevent the problem. It was agreed that further information is needed particularly regarding funding. This would be investigated and discussed at the next meeting.
23/12	Finance
	Bank Reconciliation and Budget Status up to 31 January 2013 Noted
23.2/13	Bills For Payment RESOLUTION 7/13 Proposed: Cllr Mrs G Parsons Seconded: Cllr A Slater and unanimously RESOLVED to approve payment: Braidwood - Locum Clerk 26 Jan 2013 – 21 February 2013 and Expenses £ 320.74 HMRC – Locum Clerk PAYE £ 67.20 Mrs D Cook – 12 months holiday pay £ 751.93
23.3/13 Action:	Internet Banking RESOLUTION 8/13 It was unanimously RESOLVED to register for internet banking and include the Clerk as a Bank signatory to enable her to carry out this work which would include HMRC online payments. It was further RESOLVED that Bank Statements would be available at each Council meeting and that entries would be checked by the Chairman or a member of the Finance Committee as a safeguard.
23.4/13	To Consider Grant Application from Friends of Avening School for Maypole RESOLUTION 9/13 It was unanimously RESOLVED to contribute £100 for provision of the Maypole.
23.5/13 Action:	To Consider Donation Request from Citizens Advice Bureau Members stated that they would prefer to support the work of CAB locally and, therefore, the Clerk was requested to investigate the arrangement between the Stroud and Cirencester offices and report to the next meeting.
24/13	Planning
24.1/13	To Consider Response to the following New Planning Applications
	13/00686/TPO  1 Powis Lane, Avening, Tetbury, Gloucestershire, GL8 8PA  Yew - reduce diameter of crown by 2m (1m of radius, 7m to 6M) reduce height from approx. 17m to 15m (2m off) Members objected very strongly to the proposed work on this tree as it is a crucial part of the historic landscape; the tree is some 80 years old and it is located in the oldest part of the village and on the old toll road. In addition, the tree is some distance from the house and unlikely to have any adverse impact on the property. Whilst maintenance of all trees is to be encouraged, Members felt that reducing the height by 2m is considerable and excessive.
24.2/13	Applications Responded to Since Last Meeting None
24.3/13	To Note Decision Notices Received
	12/04942/LBC 25 Point Road , Avening , Tetbury, Gloucestershire, GL8 8NA  Installation of solar panels to south-east roof slope and associated internal works  Response 9 January 2013 Application Refused 30 January 2013
24.4/13	Request from CDC for Evidence of Poor Practice by Thames Water in Responding to Planning Applications Not applicable.
25/13	Correspondence Received
25.1/13	List of Information Received in January Noted
25.2/13	Proposed Traffic Order for Gatcombe Horse Trials 2 – 4 August 2013 Noted
25.3/13	Invitation from GRCC to a free visit to look at renewable energy projects Noted
25.4/13	Invitation to Cotswold Conservation Board’s Annual Forum – 1 March 2013 Noted
26/13	The next Meeting of Avening Parish Council will be held on Thursday, 21 March 2013 In Avening Memorial Hall at 7.30 pm. All Are Welcome

There being no further business, the meeting was closed at 9.05 pm