AVENING PARISH COUNCIL

MINUTES OF MEETING OF AVENING PARISH COUNCIL HELD ON

THURSDAY, 18 OCTOBER 2012 AT 7.30 PM

PRESENT: Cllr A Slater (Acting Chair), Cllr J Catterall, Cllr D Conway, Cllr Mrs C Mitchell, Cllr Mrs G Parsons, Cllr J Parsons, Cllr Mrs L Reid and Mrs C Braidwood (Locum Clerk)

In the absence of the Chairman, Cllr M Williamson, Cllr A Slater chaired the meeting.

78/12	Public Question Time None
79/12	Report About Crime And Anti Social Behaviour
Action:	The Police Report for September (Attached) was circulated and Members noted that the crime level is very low. Cllr Parsons advised that he hoped to attend the Community Police meeting on Thursday, 25 October and it was agreed to invite Police representatives to the next Council meeting.
80/12	Apologies And Reasons For Absence Cllr Williamson (Personal), Cllr T Beardsell (Personal) and Cllr AE Hicks (GCC)
81/12	Code of Conduct
81.1/12	Declarations Of Interest Cllr J Parsons declared an interest in all Planning issues.
81.2/12	Quarterly Reminder to Update Register of Interest Forms Noted
82/12	Matters Arising From The Minutes None
83/12	Minutes of the Meeting of the Parish Council held on Thursday, 20 September 2012. Cllr Mrs Mitchell’s apology for absence from the last meeting was noted, Mr Bulman’s presence was deleted and Mr Hardiman’s attendance added. The Minutes were then agreed as a true and accurate record and signed by the Chairman.
84/12 Action: Action:	Action Points For Review · The Clerk was requested to circulate a list of assets. · Sunground – it was noted that there is no interest in developing the land adjacent. · Budget 2013-14 – In preparation for a Finance Meeting it was agreed to clarify the financial arrangements between GCC and the Primary School for use of the Memorial Hall and to obtain detailed running costs of the Hall from the Management Committee to enable Members to consider provision for a sinking fund. The Clerk was requested to: Find the contract between the Council and GCC Education Department (approx. 2007/8) and to ask Simon Wheatley if he is able to provide a forecast of the Hall costs for budget preparation.
85/12 Action: Action:	Progress Reports For Information - Clerks (Verbal) · Mrs Braidwood confirmed that she is willing to cover for the Clerk on a temporary and part time basis to be reviewed in December unless Mrs Cook returns to work beforehand. Members requested that the details of the temporary employment are circulated to Members. It was also agreed to check that all employment responsibilities for Mrs Cook are being carried out. · In the absence of a bank reconciliation, it was agreed to circulate it to members by email.
86/12	Community Projects
86.1/12	Traffic And Highways
Action: Action:	Email from Scott Macauley-Lowe, Gloucestershire Highways The email relating to a new pedestrian crossing was noted and it was agreed to accept the invitation to meet with Mr Macauley-Lowe on Wednesday, 14 November at 2 pm. It was also noted that Chavenage Lane is now much improved except for a section that has not been resurfaced. Cllr Slater agreed to contact Highways about a spring that has appeared in the middle of New Inn Lane causing water to run down the hill.
86.2/12 Action:	Community Projects Members enquired when Broad band will be available in the village as fibre has been connected to the box but goes no further.
87/12	Finance
87.1/12	Balance At Bank (Attached)
87.2/12	Bills For Payment It was RESOLVED to approve the following Bills for Payment: Avendale Garden Maintenance Services - Grounds Maintenance £ 125.00 Avendale Garden Maintenance Services – Grounds Maintenance £ 630.00 C Braidwood - Locum Clerk 1 – 26 October 2012 £ 230.95 HMRC – Locum Clerk PAYE £ 53.60 Royal British Legion Poppy Appeal £ 100.00 Avendale Garden Maintenance Services – Grounds Maintenance £ 210.00
87.3/12	Grants and Donations
	Renewal of CPRE Membership (currently £29.00 per annum) and to consider increasing to £36 per annum It was unanimously RESOLVED to cease this Membership.
	Request for Donation from Victim Support It was unanimously RESOLVED to make a contribution of £10.
87.4/12	Bankers to Change Contact Address No action necessary.
88/12 Action:	Procedure/Updates None. The Clerk was instructed to remove this item from future agendas.
89/12 Action:	Planning The Clerk was requested to arrange for all Members, with the exception of Cllr Catterall, to receive automatic email alerts from CDC.
89.1/12	New Planning Applications
	12/04080/FUL 21 Nags Head Lane, Avening, Tetbury, Gloucestershire, GL8 8NZ Proposal: Erection of single storey side extension Response: 19 October 2012 No Objections
	12/04248/FUL 2 Old Hill, Avening, Tetbury, Gloucestershire, GL8 8NR Proposal: Installation of small window in first floor bathroom No Objections
89.2/12	Decision Notices Received
	12/03481/FUL Brandhouse Farm, West End, Avening, Tetbury, Gloucestershire, GL8 8NE Replacement dwelling Application Withdrawn Noted
	12/04068/NONMAT Boat House Gatcombe Water, Avening, Gloucestershire Non-material amendment to application 11/01823/FUL for change of use from boathouse to single dwelling including, repair and refurbishment, extension and garage/workshop Application Permitted Noted.
89.3/12	Planning Correspondence
	Email Reply from Helen Donnelly, CDC relating to 12/03481/FUL Noted.
90/12	Correspondence Considered
	Email from George Lager, CDC relating to Dog Fouling Noted
	Email from Andy Fogden relating to the Community Speedwatch Initiative It was agreed to ask the Police for further information at the next Council meeting.
	Email from CDC relating to the Community Governance Review Members RESOLVED that in principle the Council agrees to amalgamation with smaller neighbouring parishes into the Avening area.
	List of Correspondence for Information Received Since the Last Meeting Noted.
91/12	Date of December 2012 meeting It was agreed to cancel the December meeting.
92/12	The next Meeting of Avening Parish Council will be held on Thursday, 15 November 2012 In Avening Memorial Hall at 7.30 pm. An Informal Finance Committee Meeting to prepare the Budget would take place on Tuesday, 6 November at 8.00 pm at the Cross Inn.

There being no further business the meeting closed at 9.00 pm