AVENING PARISH COUNCIL

MINUTES OF MEETING OF AVENING PARISH COUNCIL HELD ON

THURSDAY, 16 MAY 2013 AT 7.30 PM

PRESENT: Cllr J Parsons (Chairman), Cllr M Williamson, Cllr T Beardsell, Cllr Mrs C Mitchell, Cllr Mrs G Parsons, PCSO Paul Hancock, Mr N Winkfield and Mrs C Braidwood (Clerk)

54/13	Election of Chairman – To hold Office until the Annual Meeting 2014 RESOLUTION 18/13 and to Accept the Chairman’s Acceptance of Office Cllr J Parsons was unanimously elected Chairman for the coming year and duly signed his acceptance of office. The Chairman then thanked Cllr M Williamson for his work as Chairman during the past 2 years. He went on to say that from his experience as a District Councillor, he is very pleased to see the way in which Avening Parish Council functions and plays a fundamental part in the community.
55/13	Election of Vice-Chairman – To hold Office until the Annual Meeting 2014 RESOLUTION 19/13 Cllr A Slater was unanimously elected Vice Chairman for the coming year.
56/13	Public Question Time None
57/13	Police Report (Attached) The Annual Police Report had been circulated. PCSO Paul Hancock said that it had been a good year with a 50% reduction in crime figures. Drugs were not a problem as previously due to offenders having moved from the village. Crime had also reduced in Tetbury where youth are taking responsibility for the recreation ground. In reply to an enquiry he confirmed that social landlords carry out record checks with the Police if situations require it. In reply to Cllr Mrs Parsons enquiry he replied that the non-emergency number 101 is nationwide but callers are automatically put through to a local call centre. PCSO Sue Fellows and Area Officer PC Leah Davies would be attending the Annual Village Meeting.
58/13	Apologies and Reasons for Absence Cllr J Catterall (Personal), Cllr D Conway (Personal), Cllr Mrs L Reid (Personal), Cllr A Slater (Personal), Cllr A E Hicks (County)
59/13	Code of Conduct
59.1/13 Action:	Declarations Of Interest in Items on the Agenda The Clerk was asked to check with CDC that all Register forms have been submitted.
59.2/13	Updates to Members Register Interested (if appropriate) None required.
60/13	To Discuss any Matters Arising from the above Minutes not included on the Agenda Members expressed concern that the occupant of Ruggers Wood has appealed against CDC’s Enforcement action.
61/13	Minutes of the Meeting of the Parish Council held on Thursday, 18 April 2013 RESOLUTION 20/13 Item 48/13 Replacement of Bench at Rectory Lane was amended and the Minutes were then unanimously agreed as a true and accurate record and were signed by the Chairman.
62/13	Action Points for Review Nothing to report and remove from future agendas.
63/13	Progress Report Nothing to report and remove from future agendas.
64/13 Action:	To Receive County and District Councillors’ Reports Cllr A E Hicks (County) – Unavailable. Cllr J Parsons (District) confirmed that Cllr Hicks has been re-elected in the recent County Council elections and advised that CDC is consulting on catch up arrangements for Waste collections following bad weather.
65/13	Community Issues & Projects
65.1/13	Traffic And Highways Nothing further to report
65.2/13	Community Issues
	To Consider Support for Avening Playing Field Association Mr Winkfield advised that whilst the Playing Field is in good shape, the Group would like to install a climbing frame. They have saved some money and will be applying for grants. One swing has been replaced together with parts of the Flying fox and the cycle track has been a success. 2 trees need attention and a decision needs to be made on maintenance. Dog fouling is a constant problem and they have considered banning dogs completely but it will be too difficult to enforce and would penalise those users who are more considerate. Mr Winkfield said that he and another member would attend the Annual Village meeting to canvass residents comments. He thanked the Council for all of the hard for the village and the Clerk was requested to supply a Community fund application form.
	Support for Memorial Hall No one was available to attend.
	Arrangements for Annual Parish Meeting – 23 May 2013 Meet in the Hall at 6.30 pm to set up, Cllr Parsons would open the meeting and Cllr Williamson would give the Chairman’s report. The WI have agreed to serve refreshments and the Council would provide wine and soft drinks.
66/13	Finance
66.1/12	Financial Statement for the Year Ending 31 March 2013 (Attached) Noted
66.2/13	Internal Auditors Report and Sign the Audit Return RESOLUTION 21/13 The Internal Auditor’s Report was noted. The Annual Return Accounting Statements and the Annual Governance Statement were approved. The Return was then signed by the Chairman and the Clerk (RFO).
66.3/13	Bills for Payment RESOLUTION 22/13 The following Bills were approved for payment: Avendale – Grasscutting Chq no 1283 £630.00 GLC & R Williams – Replacement Bench Chq No 1284 £564.00 Mrs C Braidwood – Clerk’s Salary & Expenses Chq No 1285 £276.07 Mrs C Braidwood – PAYE & NiCs Chq No 1286 £107.60
66.4/13	To Consider Quotations for Insurance Cover 2013-14 RESOLUTION 23/13 It was unanimously RESOLVED to renew a 3 year insurance arrangement with Came & Co .
66.5/13	Support for the History Group’s use of the Memorial Hall for an Open Day on 12 October 2013 RESOLUTION 24/13 It was unanimously RESOLVED to cover the cost of the History Group’s use of the Memorial Hall on 12 October 2013.
67/13	Planning and Tree Works
67.1/13	New Applications
	13/01948/FUL Vale Farm, West End, Avening, TETBURY, Gloucestershire, GL8 8NE  Erection of glazed link extension to converted barn  It was agreed to defer this to next meeting to give Members the opportunity to revisit the plans which had many amendments making it difficult to identify the changes. Concern was also expressed about horseshoe bats that are no longer on the site.
	13/01944/FUL Vale Farm, West End, Avening, Tetbury, Gloucestershire, GL8 8NE  Conversion of barns to residential use (revised scheme) and reinstatement of horse engine house (Variation of conditions 2 and 7 of permission 12/01553/FUL to substitute revised plans to amend the number of rooflights, the insertion of a larger flue and a change to the roof covering of the Horse Engine House),  Defer to next meeting as above.
67.2/12	Applications Responded to Since Last Meeting
	13/01770/TCONR Lavender Cottage, 5 Star Lane, Avening, Tetbury, Gloucestershire, GL8 8NT  Fell weeping birch tree – No Objections
67.3/12	Decision Notices
	13/01705/TCONR 51 High Street , Avening , Tetbury , Gloucestershire , GL8 8NF  Sycamore (T1) - Crown reduce by up to 50% in height and radial spread  No Objections (County) 3 May 2013
67.4/13	Planning Correspondence
Action:	CDC - Call for sites with potential housing, employment, retail or other commercial uses It was agreed to approach GCC to discuss the future of the 2 sites identified as R 3 and 4 on the SHLAA.
Action:	CDC – Preferred Development Strategy It was agreed to defer this item to the next meeting.
68/13	Correspondence
68.1/13	Information Lists for April Noted
68.2/13	Lord-Lieutenant of Gloucestershire – Invitation to Service to Celebrate Queen’s Coronation at Gloucester Cathedral – 2 June 2013 Cllr Mrs Parsons agreed to attend.
69/13	Date and time of the Next Meeting Thursday, 20 June 2013 at 7.30 pm in the Memorial Hall Everyone is Welcome

There being no further business, the meeting was closed at 9.05 pm